At Ibison, we will always respect the privacy of our clients and visitors to our website.

  • The Ibison Group Limited is committed to keeping this website up to date and accurate. Should you nevertheless encounter anything that is incorrect or out of date, we would appreciate it if you could let us know. Please indicate where on the website you read the information. We will then look at this as soon as possible. Please send your response by email to: compliance@ibisonmedia.com.

    The use of the website and all its components (including forums) is subject to terms of use. The mere use of this website implies the knowledge and the acceptance of these terms of use.

    Responses and privacy enquiries submitted by email or using a web form will be treated in the same way as letters. This means that you can expect a response from us within a period of 1 month at the latest. In the case of complex requests, we will let you know within 1 month if we need a maximum of 3 months.

    Any personal data you provide us with in the context of your response or request for information will only be used in accordance with our privacy statement.

    The Ibison Group Limited accepts no responsibility for the content of websites to which or from which a hyperlink or other reference is made. Products or services offered by third parties shall be subject to the applicable terms and conditions of those third parties.

    All intellectual property rights to content on this website are vested in The Ibison Group Limited or in third parties who have placed the content themselves or from whom The Ibison Group Limited has obtained a user licence.

    Copying, disseminating and any other use of these materials is not permitted without the written permission of The Ibison Group Limited, except and only insofar as otherwise stipulated in regulations of mandatory law (such as the right to quote), unless specific content dictates otherwise.

    If you have any questions or problems with the accessibility of the website, please do not hesitate to contact us.

  • Privacy Notice – The Ibison Group Limited

    Introduction

    This privacy notice describes how Ibison Group Limited (“we”, “us” and “our”) collect, use, transfer, and disclose your Personal Information, as well as your rights as a data subject. Your information is very important to us, and we will look after it in accordance with the applicable laws and regulations relating to the protection of personal data, including the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR).

    This privacy notice covers information we collect in connection with:

    Our Executive Search business

    Our website

    E-mail and other general correspondence

    In person discussions and telephone conversations

    Please read this privacy notice together with any agreement or other notices provided to you, so that you are fully aware of how and why we are collecting and using your data.

    1. Who are we?

    1.1 Any reference to “we”, “us” and “our” is to   Ibison Group Limited, 113 A Jermyn Street, London, SW1Y 6HJ

    1.2 We are the “data controller” of your personal data. You can contact us by email (compliance@ibisonmedia.com).

    2. What Personal Information do we collect about you?

    2.1 The Personal Information we collect through our website may include your name, address, IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency, and pattern of your visits.

    2.2 The Personal Information we collect in our Executive Search activities may include your name, address, email address, gender, phone number, passport details or other national identifier, your national insurance number and income, employment information and details about your previous roles and personal history, information from former employers and other references. We may also use photos of you that you provide to us or that you make publicly available over the Internet (e.g., LinkedIn).

    2.3 In our interactions with you, we may collect Special Category Personal Information. We only process this information where you have shared this directly and given your explicit consent.

    3. How do we collect your Personal Information?

    3.1 For our Executive Search business, in addition to the information you provide directly to us, in order to assess your suitability for a role, we may collect information about you from several sources including public databases, licensed databases, social media platforms, referrals and networking activities. We may also approach third parties to solicit names of, or additional Personal Information regarding, potential candidates.

    4. How do we use your Personal Information?

    4.1 We may use your Personal Information to render services to you and our clients. The legal basis for this processing is to fulfil our Contractual Relationships with our clients and where we have a Legitimate Interest in using Personal Information to conduct our business.

    4.2 For our Executive Search business, we use Personal Information that we have collected to create a profile about you. The purpose of this profile is to identify professional opportunities that we think may be of interest to you. We may contact you from time to time regarding potential opportunities. Where both we and you believe you are suitable for a specific role, you might be interviewed for the role by one of our consultants. The legal basis for this processing is to manage our Contractual Relationships and because we have a Legitimate Business Interest.

    4.3 If successful, you might be shortlisted for an interview by our client. At this point, we will obtain your Consent and then, if granted, pass your details to the client. You may then receive further direct correspondence from the client and may also be invited for an interview by the client. The legal basis for this processing is your Consent.

    4.4 We may use your Special Category Personal Information to disclose diversity and equal opportunity information regarding our candidates and placement activities. The legal basis for this processing is your Consent.

    4.5 We may contact you to verify that the Personal Information we collected about you is accurate and current. The legal basis for this processing is to manage our Contractual Relationship with you or to comply with a Legal Obligation.

    4.6 We may process any of your Personal Information identified in this privacy notice where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or getting professional advice. The legal basis for this processing is our Legitimate Interest.

    4.7 We may process your Personal Information for the purposes of analysing the use of the website. The legal basis for this processing is our Legitimate Interest, namely monitoring and improving our website.

    4.8 This privacy notice does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the respective privacy notices prior to making use of these websites.

    5. Who else do we share your Personal Information with?

    5.1 While providing our Services, we may disclose your Personal Information to clients who have engaged our Services and with whom we have a written contract agreeing that any processing of Personal Information will be in full compliance with UK GDPR regulations. We may also disclose Personal Information to employment referees that you have provided. When Personal Information is disclosed to clients or employment referees, it is always with your Consent.

    5.2 We may also use or disclose Personal Information to comply with a Legal Obligation (e.g., HMRC & Law Enforcement Agencies).

    6. Sending your Personal Information internationally

    6.1 We may transfer your Personal Information outside the UK and the European Economic Area, to countries which do not have similarly strict data protection and privacy laws. In these cases, we will ensure data transfer safeguards are in place, as applicable under the Data Protection Act 2018 and UK GDPR.

    7. How long do we retain your Personal Information?

    7.1 Personal Information collected via our website is retained for 7 years

    7.2 Personal Information collected in the course of our Executive Search business is retained for as long as is necessary for us to use your information as described above, or to comply with our legal obligations (e.g. reporting to HMRC).

    7.3 Where we hold Personal Information under Consent we will seek your Consent to continue holding your Personal Information every 3 years.

    7.4 Personal Information is securely purged from our systems when it is no longer required for the purpose for which it was collected.

    8. What are my Data Subject rights and how can I use them?

    8.1 We have summarised the rights that you have under UK data protection law. Some of the rights are complex, and not all the details have been included in our summaries.

    8.2 Your principal rights under data protection law are:

    (a) the right to access;

    (b) the right to rectification;

    (c) the right to erasure;

    (d) the right to restrict processing;

    (e) the right to object to processing;

    (f) the right to data portability;

    (g) the right to complain to a supervisory authority; and

    (h) the right to withdraw consent.

    8.3 You have the right to confirmation as to whether we process your Personal Information and, where we do, access to the Personal Information, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of Personal Information concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your Personal Information. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

    8.4 You have the right to have any inaccurate Personal Information about you rectified and, taking into account the purposes of the processing, to have any incomplete Personal Information about you completed.

    8.5 In some circumstances, you have the right to the erasure of your Personal Information without undue delay. Those circumstances include: the Personal Information is no longer necessary in relation to the purposes for which they were collected or otherwise processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for compliance with a legal obligation; or for the establishment, exercise, or defence of legal claims.

    8.6 In some circumstances, you have the right to restrict the processing of your Personal Information. Those circumstances are: you contest the accuracy of the Personal Information; processing is unlawful, but you oppose erasure; we no longer need the Personal Information for the purposes of our processing, but you require Personal Information for the establishment, exercise, or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your Personal Information. However, we will only otherwise process it: with your Consent; for the establishment, exercise, or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

    8.7 If you consider that our processing of your Personal Information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

    8.8 To the extent that the legal basis for our processing of your Personal Information is Consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

    8.9 You may exercise any of your rights in relation to your Personal Information by written notice to us in addition to the other methods specified above.

    8.10 The GDPR and the Data Protection Act 2018 (DPA) require us to use your data within the legal framework explained above.

    8.11 If you would like a copy of some or all your Personal Information, please contact us directly using the contact details below.

    9. Children

    9.1 Our website is not designed to attract children and it is not our intent to collect personal data from children under the age of consent in their country of residence. We therefore request that children under the age of consent do not submit any personal data to us.

    10. How to contact us:

    10.1 If you have questions about our privacy notice or the information that we hold about you, please email (compliance@ibisonmedia.com)

    11. Information Commissioner’s Office (ICO)

    11.1 The ICO is the UK’s independent body set up to uphold information rights.

    11.2 Our ICO Registration number is: ZB558378

    11.3 If you are unhappy about how we have handled your information, you can contact the ICO at https://ico.org.uk/make-a-complaint/data-protection-complaints/

    Last Updated: 22nd February 2024

  • The Terms and Conditions were last updated on 21st February 2024

    1. Introduction

    These Terms and conditions apply to this website and to the transactions related to our products and services. You may be bound by additional contracts related to your relationship with us or any products or services that you receive from us. If any provisions of the additional contracts conflict with any provisions of these Terms, the provisions of these additional contracts will control and prevail.

    2. Binding

    By registering with, accessing, or otherwise using this website, you hereby agree to be bound by these Terms and conditions set forth below. The mere use of this website implies the knowledge and acceptance of these Terms and conditions. In some particular cases, we can also ask you to explicitly agree.

    3. Electronic Communication

    By using this website or communicating with us by electronic means, you agree and acknowledge that we may communicate with you electronically on our website or by sending an email to you, and you agree that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement, including but not limited to the requirement that such communications should be in writing.

    4. Intellectual Property

    We or our licensors own and control all of the copyright and other intellectual property rights in the website and the data, information, and other resources displayed by or accessible within the website.

    4.1 All the rights are reserved

    Unless specific content dictates otherwise, you are not granted a license or any other right under Copyright, Trademark, Patent, or other Intellectual Property Rights. This means that you will not use, copy, reproduce, perform, display, distribute, embed into any electronic medium, alter, reverse engineer, decompile, transfer, download, transmit, monetize, sell, market, or commercialize any resources on this website in any form, without our prior written permission, except and only insofar as otherwise stipulated in regulations of mandatory law (such as the right to quote).

    5. Third-Party Property

    Our website may include hyperlinks or other references to other party’s websites. We do not monitor or review the content of other party’s websites which are linked to from this website. Products or services offered by other websites shall be subject to the applicable Terms and Conditions of those third parties. Opinions expressed or material appearing on those websites are not necessarily shared or endorsed by us.

    We will not be responsible for any privacy practices or content of these sites. You bear all risks associated with the use of these websites and any related third-party services. We will not accept any responsibility for any loss or damage in whatever manner, however caused, resulting from your disclosure to third parties of personal information.

    6. Responsible Use

    By visiting our website, you agree to use it only for the purposes intended and as permitted by these Terms, any additional contracts with us, and applicable laws, regulations, and generally accepted online practices and industry guidelines. You must not use our website or services to use, publish or distribute any material which consists of (or is linked to) malicious computer software; use data collected from our website for any direct marketing activity, or conduct any systematic or automated data collection activities on or in relation to our website.

    Engaging in any activity that causes, or may cause, damage to the website or that interferes with the performance, availability, or accessibility of the website is strictly prohibited.

    To exercise the right of withdrawal, you must inform us of your decision to withdraw from this contract by an unequivocal statement (for example a letter sent by post, fax, or email). Our contact details can be found below. You may use the attached model withdrawal form, but it is not obligatory.

    7. Idea Submission

    Do not submit any ideas, inventions, works of authorship, or other information that can be considered your own intellectual property that you would like to present to us unless we have first signed an agreement regarding the intellectual property or a non-disclosure agreement. If you disclose it to us absent such written agreement, you grant to us a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, store, adapt, publish, translate and distribute your content in any existing or future media.

    8. Termination of Use

    We may, in our sole discretion, at any time modify or discontinue access to, temporarily or permanently, the website or any Service thereon. You agree that we will not be liable to you or any third party for any such modification, suspension or discontinuance of your access to, or use of, the website or any content that you may have shared on the website. You will not be entitled to any compensation or other payment, even if certain features, settings, and/or any Content you have contributed or have come to rely on, are permanently lost. You must not circumvent or bypass, or attempt to circumvent or bypass, any access restriction measures on our website.

    9. Warranties and Liability

    Nothing in this section will limit or exclude any warranty implied by law that it would be unlawful to limit or to exclude. This website and all content on the website are provided on an “as is” and “as available” basis and may include inaccuracies or typographical errors. We expressly disclaim all warranties of any kind, whether express or implied, as to the availability, accuracy, or completeness of the Content. We make no warranty that:

    this website or our content will meet your requirements;

    this website will be available on an uninterrupted, timely, secure, or error-free basis.

    Nothing on this website constitutes or is meant to constitute, legal, financial or medical advice of any kind. If you require advice you should consult an appropriate professional.

    The following provisions of this section will apply to the maximum extent permitted by applicable law and will not limit or exclude our liability in respect of any matter which it would be unlawful or illegal for us to limit or to exclude our liability. In no event will we be liable for any direct or indirect damages (including any damages for loss of profits or revenue, loss or corruption of data, software or database, or loss of or harm to property or data) incurred by you or any third party, arising from your access to, or use of, our website.

    Except to the extent any additional contract expressly states otherwise, our maximum liability to you for all damages arising out of or related to the website or any products and services marketed or sold through the website, regardless of the form of legal action that imposes liability (whether in contract, equity, negligence, intended conduct, tort or otherwise) will be limited to the total price that you paid to us to purchase such products or services or use the website. Such limit will apply in the aggregate to all of your claims, actions and causes of action of every kind and nature.

    10. Privacy

    To access our website and/or services, you may be required to provide certain information about yourself as part of the registration process. You agree that any information you provide will always be accurate, correct, and up to date.

    We have developed a policy to address any privacy concerns you may have. For more information, please see our Privacy Notice.

    11. Export Restrictions / Legal Compliance

    Access to the website from territories or countries where the Content or purchase of the products or Services sold on the website is illegal is prohibited. You may not use this website in violation of export laws and regulations of United Kingdom.

    12. Assignment

    You may not assign, transfer or sub-contract any of your rights and/or obligations under these Terms and conditions, in whole or in part, to any third party without our prior written consent. Any purported assignment in violation of this Section will be null and void.

    13. Breaches of these Terms and Conditions

    Without prejudice to our other rights under these Terms and Conditions, if you breach these Terms and Conditions in any way, we may take such action as we deem appropriate to deal with the breach, including temporarily or permanently suspending your access to the website, contacting your internet service provider to request that they block your access to the website, and/or commence legal action against you.

    14. Force Majeure

    Except for obligations to pay money hereunder, no delay, failure or omission by either party to carry out or observe any of its obligations hereunder will be deemed to be a breach of these Terms and conditions if and for as long as such delay, failure or omission arises from any cause beyond the reasonable control of that party.

    15. Indemnification

    You agree to indemnify, defend and hold us harmless, from and against any and all claims, liabilities, damages, losses and expenses, relating to your violation of these Terms and conditions, and applicable laws, including intellectual property rights and privacy rights. You will promptly reimburse us for our damages, losses, costs and expenses relating to or arising out of such claims.

    16. Waiver

    Failure to enforce any of the provisions set out in these Terms and Conditions and any Agreement, or failure to exercise any option to terminate, shall not be construed as waiver of such provisions and shall not affect the validity of these Terms and Conditions or of any Agreement or any part thereof, or the right thereafter to enforce each and every provision.

    17. Language

    These Terms and Conditions will be interpreted and construed exclusively in English. All notices and correspondence will be written exclusively in that language.

    18. Entire agreement

    These Terms and Conditions, together with our Privacy Notice, constitute the entire agreement between you and The Ibison Group Limited in relation to your use of this website.

    19. Updating of these Terms and conditions

    We may update these Terms and Conditions from time to time. It is your obligation to periodically check these Terms and Conditions for changes or updates. The date provided at the beginning of these Terms and Conditions is the latest revision date. Changes to these Terms and Conditions will become effective upon such changes being posted to this website. Your continued use of this website following the posting of changes or updates will be considered notice of your acceptance to abide by and be bound by these Terms and Conditions.

    20. Choice of Law and Jurisdiction

    These Terms and Conditions shall be governed by the laws of United Kingdom. Any disputes relating to these Terms and Conditions shall be subject to the jurisdiction of the courts of United Kingdom. If any part or provision of these Terms and Conditions is found by a court or other authority to be invalid and/or unenforceable under applicable law, such part or provision will be modified, deleted and/or enforced to the maximum extent permissible so as to give effect to the intent of these Terms and Conditions. The other provisions will not be affected.

    21. Contact information

    This website is owned and operated by The Ibison Group Limited.

    You may contact us regarding these Terms and Conditions by writing or emailing us at the following address: compliance@ibisonmedia.com

    The Ibison Group Limited

    33 Oval Road

    Camden, London

    NW1 7EA